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Interlibrary Loan  

Last Updated: Nov 18, 2015 URL: Print Guide RSS UpdatesEmail Alerts
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ILLiad Login (For Users With Existing Accounts)

ILLiad Username:
Enter your ILLiad Password:


No dissertations will be requested/purchased for the remainder of the Fall Semester. All theses and dissertations will need to be purchased by individual patrons. We hope to resume purchasing dissertations in the Spring, and we apologize for any inconvenience.


Open hours, feel free to stop by Room 210:

Interlibrary Loan Hours:

Visit Room 210 in the Neil Hellman Library during the following times:

Note: Public hours are suspended temporarily.

Monday: 8:15am-4:00pm
Tuesday: 8:15am-4:00pm
Wednesday: 8:15am-4:00pm
Thursday: 8:15am-4:00pm
Friday: 8:15am-4:00pm

Other times available by appointment.  Please call or email us with preferred times (contact info above).

We usually process requests 7 days per week, so your items will get here as soon as possible.


Faculty who would like to have a grad student proxy

Interlibrary Loan FAQ:

Where do I begin?

Help!  I’ve forgotten my username or password!

How do I renew a loan?

How long should it take for my requests to arrive?

I'm a graduate assistant and need to request items for my professor. How do I do this?

What is Scan4You?

Can I access dissertations through the library?

How long do I have access to files after they've been delivered?

Can textbooks be ordered through interlibrary loan?


Where do I begin?

Click the New User Registration link in the upper left hand corner of this page to create an Interlibrary Loan ILLiad account. After registration, you'll be taken directly to the main menu where you can submit requests.

Help!  I’ve forgotten my username or password!

We’ll be happy to provide your username or reset your password.  Click here to send an email to ILL asking for a password reset.

How do I renew a loan?

To renew a loan, select the request from the Checked Out Items link under the View heading after logging in. When the request opens, click the Renew Request link at the top of the page.  You will be notified via email the decision of the lending library as soon as we receive their notification.

**Note:  Renewals must be requested before the item is due.  If you are not able to renew your request online, click here to send an email to ILL asking for a renewal.

How long should it take for my requests to arrive?

It depends on a number of factors, but in general, from the time you submit the request:

   Articles will usually arrive in a few days or less. 

   Loans will generally arrive in week or two.  

I'm a graduate assistant and need to request items for my professor (or vice versa). How do I do this?

In order to protect the accounts of graduate assistants, a professor or assistant should create a new account in the professor’s name, with “-PROXY” after the last name of the professor.  This will let interlibrary loan staff know that the new account should not be merged into the faculty member’s existing ILLiad account.

Each graduate assistant can then be listed as an authorized user.   Students will need to be authorized separately at the circulation desk, as this authorization only applies to interlibrary loan. 

What is Scan4You?

Scan4You is a service by the Document Delivery department that will scan print materials from the Saint Rose periodicals collection and deliver them to your ILLiad account.  Simply fill out an interlibrary loan request in ILLiad and we will deliver a PDF of the article to you.

Can I access dissertations through the library?

To request a dissertation or thesis, click the Request a Thesis/Dissertation Link from the main menu. Make sure to include in the request: the author, title and year of publication.  You will be asked to confirm that you wish you order the dissertation, with more details provided at that time.  If it is confirmed that you do need the item, we will usually be able to deliver it within a few hours.  (Please note that on rare occasions, there is a three-to-five day waiting period as the item is scanned.)

How long do I have access to files after they've been delivered?

All files are automatically deleted after 90 days.  If you have lost access to a file that you need, click here to send an email to ILL asking for the file to be re-sent. Please note this may take not be immediate, as a new request may need to be submitted.

Can textbooks be ordered through interlibrary loan?

Ordering textbooks through interlibrary loan is problematic for a number of reasons.  Here are a few of the issues often encountered when requesting textbooks:

   1. Textbooks are often non-circulating by the lending library.  This is especially the required edition, which is usually the newest.

   2. Textbooks are rarely lent for an entire semester.

   3.  Fewer libraries own them.

   4.  Saint Rose’s interlibrary loan budget does not cover textbooks, so we cannot borrow from as many libraries.

   5.  Often, even if the correct edition is ordered, we receive an older edition.

   6.  Markings left by the student (very common and handy in textbooks) will be considered damages and you will be billed for replacement costs.

We are best at:

   1.  Requesting chapters of the textbook while you wait for one to arrive from a bookseller (as permitted by copyright).

   2.  Requesting an older edition of the book, which will usually have similar content.


This Week's Hours

This week's hours:

Public hours are temporarily
If you need assistance, please
visit the Reference Desk or


Contact us:

Having problems?

Contact us:

(518) 454-2155



How frequently do you use interlibrary loan?



What is Interlibrary Loan?

Interlibrary loan is all about cooperation.  If you need a book, journal article, film, or other item that the Saint Rose libraries do not own, we will find it at another library and get it for you. 

Also, if the library owns a print subscription to a journal, fill out an interlibrary loan request for an article and we will scan the article and send it to you via email. 

The bottom line is we want to get the materials in your hands that you need within a timeframe that works for you.  Let us know how we are doing.

The College of Saint Rose
432 Western Avenue | Albany, NY 12203 | 1-800-637-8556
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